Project Coordinator

Project Coordinator — Product Development, Graphics, and Marketing

AudioQuest is seeking a highly organized and detail-oriented Project Coordinator to support our Product Development, Graphics, and Marketing Departments. This role is responsible for maintaining clear and productive communications across departments, necessitating the creation of a tracking system that keeps all team members updated on every aspect of a project — from conception to execution, including but not limited to: tracking timelines, samples, artwork, product documentation, product launch schedules, price book updates, and overall progress.

The ideal candidate is patient, dependable, proactive, and able to manage multiple projects simultaneously while ensuring accuracy and timely follow-up across departments.

Key Responsibilities
• Create and maintain project tracking systems to provide real-time updates on project status, schedules, responsibilities, and deliverables
• Coordinate communication between Product Development, Graphic Design, Marketing, Inventory, Purchasing, Production, and external vendors
• Monitor project timelines and follow up with team members to ensure deadlines are met
• Organize and manage product samples, including receiving, labeling, tracking, storage, and distribution
• Maintain accurate product documentation, including specifications, packaging details, artwork files, certifications, testing reports, and marketing materials
• Ensure all departments have access to the latest project information and revisions
• Assist with product launch coordination and preparation of supporting materials
• Support marketing team on updating changes to price books
• Schedule meetings, prepare meeting notes, and track action items
• Identify project delays or missing information and proactively communicate solutions
• Support continuous improvement of internal workflow and documentation systems

Qualifications
• Bachelor’s degree in Business, Marketing, Product Development, Graphic Communications, or related field advantageous
• 5+ years of project coordination, administrative, product development, or marketing support experience preferred
• Strong organizational and multitasking skills
• Self-starter
• Excellent written and verbal communication skills
• High level of patience, follow-through, and attention to detail
• Ability to work effectively in a fast-paced, cross-functional, ever-changing environment
• Proficient in Microsoft Office and project-tracking tools
• Experience with product documentation, sample management, or packaging/artwork coordination is a plus

Key Attributes
• Detail-oriented and highly accurate
• Patient and professional communicator
• Strong sense of responsibility and accountability
• Self-motivated and proactive
• Able to prioritize and manage multiple deadlines
• Team-oriented with strong collaboration skills

Preferred Skills
• Experience with ERP, database, or project management systems
• Basic understanding of graphic file formats and packaging artwork processes
• Familiarity with product lifecycle and marketing coordination

Work Environment
This position works closely with cross-functional teams and requires strong coordination, communication, and organizational abilities to ensure projects move efficiently from concept through completion.

Physical Job Requirements
• Sitting: Must be able to sit for a minimum of 2 hours
• Walking: Throughout the facility on an as needed basis
• Lifting/Carrying: Must be able to lift 20 lbs
• Climbing: Must be able to climb stairs
• Talking/Hearing: Must be able to effectively communicate on the telephone

Compensation
• $80-$90k
• Medical, vision, and dental benefits
• Paid vacation and holidays
• 401(k) Retirement Plan

Hours and Location
Flexible hours. This full-time position is based in our Irvine, CA, headquarters.